Payroll and Bonus Management Module

Monthly payroll processing often places heavy pressure on HR teams. Beyond calculating salaries and bonuses, differences in domestic and overseas locations introduce varying tax systems and payroll rules, along with challenges such as multi-currency conversion and unpaid leave. These factors significantly increase payroll complexity. The Payroll and Bonus Management Module provides the following functions to help HR teams complete payroll accurately under diverse policies and rules.

Complete daily voucher records enable Daily Close processing — fast, accurate, and proven to improve employee satisfaction.

How can HR use the Payroll and Bonus Management Module to improve payroll efficiency?

• 1. Supports Multi-Language Payslips

     According to Ministry of Labor regulations, payslips for second-category foreign workers must be printed in both Chinese and the employee's native language. HR teams can configure payslip languages directly within the system system to comply with government requirements.

• 1. Multiple Payroll Types: Monthly, Daily, and Hourly

     In addition to accurately recording attendance data, the system supports multiple payroll calculation methods based on company policies. Employee salaries can be adjusted individually, with support for multiple payroll cycles and salary bases, eliminating manual conversions between pay periods. All salary changes are fully recorded and historical payroll data is always available for review.

• 1. Preset and Recurring Allowance/Deduction Processing

     Company-wide recurring allowances or deductions can be configured once in the HR system, eliminating repetitive manual calculations each month. Payroll adjustment items can be defined flexibly and imported through dedicated interfaces to accelerate HR operations. The system also provides payroll solutions for foreign workers, including dual-account payment methods to meet diverse payroll disbursement requirements.

• 1. Allowance and Bonus Calculation Interfaces

     The Payroll and Bonus Management Module supports year-end bonus trial calculations, performance bonuses, and the aggregation and import of various employee benefits. For internal compensation management, HR teams can define custom salary grade tables to establish company-specific pay structures.

• 1. Supports Regional Tax Systems and Multi-Currency Payroll

     For enterprises operating across regions or multiple companies, the HR system enables easy integration and analysis of payroll data from different locations. It flexibly accommodates diverse management policies, local regulations, multiple currencies, and even complex organizational structures—achieving centralized, group-wide HR management.

• 1. Automatic Payroll Posting to ERP General Ledger

     In addition to accurate monthly calculations of salaries, bonuses, and insurance contributions, HR cost journal entries are automatically generated and transferred from the HR system to the ERP system based on finance requirements, helping enterprises reduce operating costs and improve management efficiency.

• 1. Flexible Bank Transfer File Formats

     The Payroll and Bonus Management Module allows enterprises to define different bank transfer file formats according to the requirements of individual banks.

• 1. Employee Offboarding and Unpaid Leave Management

     When an employee leaves, HR can record the resignation date and reason. Labor and health insurance reporting can be completed using the official integrated reporting file format, with automatic generation of insurance withdrawal records. Depending on the situation, HR can select “resignation to unpaid leave” or “unpaid leave to resignation,” and generate employment termination certificates using predefined HR system templates.